Programme period · 01 Jul 2026 – 30 Jun 2027 · 12 months
The Link South Africa
Section 5

Deliverables — in full detail

Every deliverable produced by The Link South Africa across the 12-month programme, with purpose, scope, contents, owner, acceptance criteria and the evidence each one generates. Nothing is paraphrased from the RFP — this is exactly what 4Racing will receive.

Distinct deliverables
9
All produced in-house
Document outputs
24
PDFs, registers, packs
Specialist effort
200.5+ days
Across 7-person team
Reporting cadence
12 + 4 + 1
Monthly · Quarterly · Final
Specialist effort per deliverable (days)
Inception Plan8 d
Diagnostic Reports (×4)28 d
Incubation Plans (×4)12 d
Monthly Progress Reports2.5 d
Quarterly Performance Reviews4 d
Evidence File (Portfolio of Evidence)18 d
Training, Mentorship & Coaching Interventions96 d
Compliance & Market Access Support22 d
Final Impact Report10 d
Evidence generated by category
24artefacts
  • Reports & analyses33%
  • Registers & logs23%
  • Sign-off & decision records17%
  • Financial proofs15%
  • Outcome evidence12%
The reporting funnel — how evidence rolls up to verification
Daily activity
100
Mentorship & site notes
Monthly report
60
Roll-up + RAG
Quarterly review
30
Steering sign-off
Evidence file
18
Indexed portfolio
Final report
8
Verifier-ready

Deliverable-by-deliverable detail

Deliverable 01
Inception Plan
Timing
Within 10 working days of appointment
Owner
Lead ESD Programme Director

Purpose. Lock the rules of engagement before any field work. Confirms scope, governance, communication cadence, data-handling protocols and the agreed evidence framework so 4Racing and The Link operate from a single source of truth from day one.

What's inside
  • ›Confirmed scope, exclusions and assumptions
  • ›Governance structure (Steering Committee, Working Group, escalation paths)
  • ›Stakeholder map and RACI per workstream
  • ›Beneficiary onboarding & data-collection protocols (POPIA-aligned)
  • ›Risk register v1.0 with owner, mitigation and review cycle
  • ›Reporting calendar (monthly + quarterly) and evidence framework
  • ›Communication plan, change-control and decision-log procedure
Inputs
  • • Signed contract
  • • 4Racing programme objectives
  • • Beneficiary contact list
Outputs
  • Inception Plan PDF
  • Risk register (live)
  • RACI matrix
  • Reporting calendar
Evidence captured
  • ✓ Signed cover sheet
  • ✓ Steering minutes
  • ✓ Distributed PDF in Document Vault
Acceptance criteria. Signed off by 4Racing Steering Committee at the Inception Sign-off meeting in Week 2.
Deliverable 02
Diagnostic Reports (×4)
Timing
Within 30 working days of commencement
Owner
Senior Business Diagnostics Lead

Purpose. Establish the verified baseline for each enterprise across seven business dimensions. Every later intervention, KPI and impact claim is anchored to these reports.

What's inside
  • ›Executive summary & maturity scorecard (per dimension, 1–5)
  • ›Business model & strategic positioning review
  • ›Financial sustainability scan (3-year trend + ratio analysis)
  • ›Operations & quality management walk-through
  • ›Market, customers & sales pipeline assessment
  • ›Legal, tax and B-BBEE compliance audit
  • ›Leadership & organisational capability review
  • ›Digital maturity scorecard
  • ›Prioritised development roadmap (90/180/365 day)
Inputs
  • • Site visits
  • • Management accounts (24 months)
  • • Compliance documents
  • • Owner interviews
Outputs
  • Diagnostic Report per beneficiary
  • Maturity scorecard
  • Development roadmap
Evidence captured
  • ✓ Site-visit attendance register
  • ✓ Signed scorecard
  • ✓ Source-document index
Acceptance criteria. Reviewed with each enterprise owner, counter-signed and lodged with 4Racing.
Deliverable 03
Incubation Plans (×4)
Timing
Within 40 working days of commencement
Owner
Lead ESD Programme Director + Diagnostics Lead

Purpose. Convert each diagnostic into a sequenced 10-month plan with explicit milestones, owners, evidence requirements and a measurable supplier-readiness end-state.

What's inside
  • ›Tailored intervention backlog (sequenced by maturity & risk)
  • ›Monthly milestone calendar with owner and evidence per milestone
  • ›Skills, finance, compliance, market & digital workstreams
  • ›Budget allocation per beneficiary (line item)
  • ›KPI framework with baseline, target and measurement method
  • ›Supplier-readiness checklist mapped to the 4Racing supply chain
Inputs
  • • Diagnostic Reports
  • • 4Racing supplier requirements
  • • Beneficiary commitments
Outputs
  • Incubation Plan per beneficiary
  • KPI sheet
  • Supplier-readiness checklist
Evidence captured
  • ✓ Plan PDF
  • ✓ KPI baseline sheet
  • ✓ Sign-off email thread
Acceptance criteria. Signed by beneficiary + 4Racing Working Group sponsor.
Deliverable 04
Monthly Progress Reports
Timing
First Wednesday of each month, covering the prior month
Owner
M&E and Reporting Manager

Purpose. Give 4Racing a consistent, comparable monthly readout: what was done, what changed in the numbers, what is at risk, and what needs decisions.

What's inside
  • ›Cover dashboard — RAG status per beneficiary
  • ›Activity log (mentorship hours, workshops, interventions)
  • ›KPI movement vs. baseline and prior month
  • ›Compliance & risk register updates
  • ›Spend vs. budget snapshot
  • ›Decisions needed and escalations
  • ›Look-ahead for the next 30 days
Inputs
  • • Mentorship log
  • • Compliance tracker
  • • Financials module
  • • Expense ledger
Outputs
  • Monthly Progress Report PDF
  • Updated KPI dashboard
Evidence captured
  • ✓ Distribution log
  • ✓ Working Group acknowledgement
Acceptance criteria. Auto-published to the portal and emailed to the Working Group.
Deliverable 05
Quarterly Performance Reviews
Timing
Quarterly — Q1 Oct 2026, Q2 Jan 2027, Q3 Apr 2027, Q4 Jun 2027
Owner
Lead ESD Programme Director

Purpose. Strategic re-base every quarter: validate progress against KPIs, re-prioritise the backlog, re-approve budget pacing and confirm steering decisions.

What's inside
  • ›Quarter scorecard (KPI delta, RAG, evidence completeness)
  • ›Beneficiary-by-beneficiary trajectory review
  • ›Budget pacing and forecast to year-end
  • ›Risk re-rating and corrective action log
  • ›Steering decisions register
Inputs
  • • 3× Monthly Reports
  • • Financial module export
  • • Risk register
Outputs
  • Quarterly Review pack
  • Updated forecast
  • Steering minutes
Evidence captured
  • ✓ Steering minutes
  • ✓ Signed scorecard
Acceptance criteria. Tabled at and signed off by the Steering Committee.
Deliverable 06
Evidence File (Portfolio of Evidence)
Timing
Live from Week 1 — locked for verification at programme close
Owner
M&E and Reporting Manager

Purpose. A continuously updated, verification-ready file structured to the B-BBEE ESD evidence requirements so that 4Racing's verifier can audit the programme without further preparation.

What's inside
  • ›Beneficiary qualification proofs (B-BBEE, CIPC, ID, financials)
  • ›Contract & sign-off pack
  • ›Intervention proofs (attendance, deliverables, beneficiary sign-off)
  • ›Financial proofs (invoices, EFT proofs, expense receipts)
  • ›Outcome proofs (KPI evidence, supplier onboarding letters)
  • ›Verifier index & cross-reference sheet
Inputs
  • • Every other deliverable feeds this file
Outputs
  • Indexed evidence file (digital + printable)
Evidence captured
  • ✓ The file itself is the evidence — indexed and hyperlinked
Acceptance criteria. Independent dry-run review before final verifier submission.
Deliverable 07
Training, Mentorship & Coaching Interventions
Timing
12 monthly cycles — Jul 2026 → Jun 2027
Owner
Subject-matter specialists (Finance, Compliance, Market, Digital)

Purpose. The core delivery engine: 4 structured training programmes (FIN-101, COMP-201, MKT-301, DIG-401) wrapped with 1:1 mentoring against each beneficiary's incubation plan.

What's inside
  • ›Workshop curriculum & facilitator pack per programme
  • ›1:1 mentoring schedule (≥ 2 sessions / beneficiary / month)
  • ›Pre/post knowledge checks and skills assessments
  • ›Action items captured in the mentorship log
Inputs
  • • Incubation Plans
  • • Programme calendar
  • • Programmes catalogue
Outputs
  • Attendance registers
  • Mentorship log entries
  • Assessment scores
Evidence captured
  • ✓ Registers
  • ✓ Session notes
  • ✓ Assessment scorecards
Acceptance criteria. ≥ 90% session attendance; pre/post score uplift per programme.
Deliverable 08
Compliance & Market Access Support
Timing
Continuous — reviewed at every Steering meeting
Owner
Compliance & B-BBEE Specialist + Market Access Lead

Purpose. Close every statutory gap identified at diagnostic and convert each beneficiary into a credible, onboarding-ready supplier to 4Racing and adjacent buyers.

What's inside
  • ›Compliance remediation tracker (SARS, CIPC, COIDA, sector permits, B-BBEE)
  • ›Supplier vendor-pack assembly per beneficiary
  • ›Buyer matchmaking calendar & pitch lab
  • ›Procurement onboarding support with 4Racing supply chain
Inputs
  • • Diagnostic compliance gaps
  • • Buyer requirements
  • • 4Racing procurement criteria
Outputs
  • Compliance close-out evidence
  • Vendor packs
  • Pipeline of buyer opportunities
Evidence captured
  • ✓ Updated certificates
  • ✓ Vendor approval letters
  • ✓ Pipeline log
Acceptance criteria. 100% of identified compliance items closed; ≥ 2 buyer opportunities / beneficiary.
Deliverable 09
Final Impact Report
Timing
Within 15 working days of programme close (≈ mid-July 2027)
Owner
Lead ESD Programme Director + M&E Manager

Purpose. Independent-grade impact report consolidating 12 months of evidence into a story 4Racing can use for B-BBEE verification, board reporting and external communications.

What's inside
  • ›Executive summary & headline impact
  • ›KPI delta — baseline vs. endline per beneficiary
  • ›Spend transparency & value-for-money analysis
  • ›Case study per beneficiary (with photography & quote)
  • ›Lessons learned & next-phase recommendations
  • ›Verifier evidence index
Inputs
  • • Evidence file
  • • All monthly + quarterly reports
  • • Endline assessments
Outputs
  • Final Impact Report (designed PDF)
  • Verifier evidence index
Evidence captured
  • ✓ Designed PDF
  • ✓ Signed cover sheet
  • ✓ Verifier hand-over receipt
Acceptance criteria. Signed off by Steering Committee; lodged with 4Racing transformation office.